Administrative Assistant

City: Lachine, Québec

Description

Company Name Lachine Truck and Trailer Repair
Job Type Full-time
Salary 22$-24$/hour
Position Administrative Assistant
Job Location 3402 RUE HORMIDAS-DESLAURIERS, LACHINE, QC H8T 2P2, CANADA
Experience Required 1-2 years
Education Required High School Diploma
Indigenous Persons Yes
Newcomers Yes
Persons With Disabilities Yes

Lachine Truck and Trailer Repair specialize in the repair of heavy commercial vehicles, including trucks and semi-trailers. We are currently looking for an Administrative Assistant to join our growing team.

Main tasks
• Respond to phone, email and social media inquiries, and relay phone calls and messages as needed
• Schedule appointments and maintain appointment times for repairs
• Set up and maintain manual and computerized information filing systems, and perform data entry
• Collection of resumes for specific job postings and selection of candidates based on job posting requirements
• Arrange and schedule meetings with candidates and call references once interviews are complete
• Perform administrative tasks such as filing, typing, copying, binding, scanning, etc.
• Maintain stock inventory by checking stock to determine stock levels, anticipating needed supplies, placing and expediting stock orders, under the supervision of the Purchasing Manager
• Send invoices and cash receipts under the supervision of the purchasing manager
• Run errands and pick up office supplies and equipment
• Write letters and emails, photocopy and print documents on behalf of other colleagues
• Prepare, type, edit and proofread correspondence, invoices, and all related material
• Open and distribute incoming regular and electronic mail and other documents
• Maintenance of contact lists

Job requirements
• Proficiency in MS Office
• Solid organizational and planning skills
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Minimum High School degree, College Degree preferred
• 1-2 years of clerical experience

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