Administrative assistant

Languages: English

Education: Secondary (high) school graduation certificate

Experience: 1 year to less than 2 years

Responsibilities:
• Organize and provide multi-tasked services including preparing invoices, documentation, editing and verifying accuracy, composing correspondence, compiling reports, filing, and coordinating the efficient flow of paperwork among departments.
• Manage incoming and outgoing communications, including phone calls, emails, responding to inquiries and letters.
• Coordinate appointments, meetings, and travel plans for employer and employees as required.
• Manage the office's day-to-day operations.
• Maintain and order supplies and inventory as and when required.
• Ensure that administrative processes and procedure comply with company policies, industry regulations, and legal requirements.
• Record and prepare minutes of the meeting to ensure accurate documentation of discussions and decisions made during the meeting.
• Performing administrative tasks including but not limited to preparing mail and email correspondence, drafting letters, inputting file and client information into database software.
• Assisting managers and executives with various tasks as required, including research, report preparation, and special contracts.

Experience and specialization:
Computer and technology knowledge
MS Office

Work conditions and physical capabilities:
Fast-paced environment
Work under pressure
Attention to detail

Personal suitability:
Ability to multitask
Excellent oral communication
Flexibility
Team player
Reliability