Administrative assistant

Responsibilities:

• Coordinate office activities and support the smooth day-to-day operation of the daycare office.
• Organize meetings, seminars, training sessions and other business events.
• Coordinate communication and information sharing among team members.
• Assist in supervising administrative staff and provide guidance and support when needed.
• Monitor daily office operations and recommend improvements to office procedures.
• Help implement and maintain office policies, procedures and administrative systems.
• Provide orientation and training to new administrative employees.
• Prepare meeting agendas, take meeting minutes and follow up on action items.
• Schedule appointments, meetings and maintain calendars.
• Assist with the administration and tracking of contracts and related documents.
• Answer telephone calls, respond to emails and handle general inquiries in a professional manner.
• Collect, organize and maintain records, reports, statistics and other business information.
• Assist in preparing reports and administrative documents for management.
• Provide administrative support to senior management as required.
• Respond to employee and client inquiries in a courteous and timely manner.
• Order office supplies, monitor inventory and coordinate office resources.
• Arrange business travel, accommodations and travel itineraries when required.
• Welcome visitors and direct them to the appropriate staff or service area.
• Maintain accurate paper and electronic filing systems to ensure efficient record management.
• Prepare, proofread and edit correspondence, forms, reports and other documents.
• Perform data entry and maintain accurate administrative records.
• Deliver professional customer service to clients, visitors and business partners.
• Maintain and update digital databases and office information systems.
• Assist in coordinating and supervising general office support staff to ensure efficient office operations.

Wage 36.00 hourly / 30 hours per week
Terms of employment: full time employment
Languages: English
Education: Secondary (high) school graduation certificate
Experience: 1 year to less than 2 years
Other benefits: Free parking available, On-site daycare available
Working location and Company Address: 135a 3rd Ave Strathmore, AB, Canada