Administrative Support IV

City: Grande Prairie, Alberta


Company Name Alberta Health Services
Job Location Grande Prairie, Alberta

Your Opportunity:
SUMMARY Under general supervision, provides secretarial services for the Director, Manager, radiologists and supervisory staff including organizing and maintaining various reporting systems, summarizing information and updating manuals. RESPONSIBILITIES Responsible for providing secretarial support for the Director, Radiologists, regional support staff, and regional senior staff such as: Transcribing reports, correspondence, etc. from dictaphone or copy. Receiving and routing all calls and visitors, responding to routine requests, relaying messages and making appointments. Establishing and maintaining filing systems to retrieve documents and information in an efficient manner. Developing and revising forms for use within the department under supervision of senior staff. Entering callbacks for radiologists. Organizing various reporting systems and summarizing information. Arranging meeting and taking minutes of the meeting. Updating manuals for the department. Booking DI conference room as required for meetings for DI and for other departments in the hospital. Burning CD’s as required. Taking care of the legal correspondence as required and sending billing information to Finance. Ordering supplies for the department. Performs other related duties as required, such as but not limited to: Operating the photocopier, word processor and other office equipment. Relieving clerks when necessary and when time permits. Opening and distributing mail. Assisting with clerical and booking duties when directed.

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support IV
Department: Queen Elizabeth II Hosp.DI Adm
Primary Location: Grande Prairie QE II Hsp/Mac
Multi-Site: Not Applicable
FTE: 0.60
Posting End Date: 27-OCT-2020
Temporary Employee Class: Temp P/T Benefits
Date Available: 09-NOV-2020
Temporary End Date: 07-NOV-2021
Hours per Shift: 7.75
Length of Shift in weeks: 12
Shifts per cycle: 36
Shift Pattern: Days, Evenings
Days Off: As Per Rotation
Minimum Salary: $25.24
Maximum Salary: $30.68
Vehicle Requirement: N/A
Required Qualifications:
Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields.

Additional Required Qualifications:
The incumbent will be evaluated on the above with respect to the following: Evidence of contributing to the timely, accurate and efficient operation of Diagnostic Imaging office/services. Maintenance of positive communication and rapport with clients and staff. Evidence of success in attaining identified outcomes. Evidence of team and individual development. Evidence of ability to work in an efficient, self-directed manner.

Preferred Qualifications:
As required.

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