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Corporate Services Administrator

City: Steinbach, Manitoba


Company Name TMX Group Limited
Job Type Full-time
Job Location Steinbach, Manitoba
Experience Required 1 year of experience in an administrative
Vulnerable Youth Yes
Newcomers Yes
Persons With Disabilities Yes

The Corporate Services Administrator is responsible for a multitude of registrar functions which include cancellations, capital increases, file loads, terminations, capital control & registrar functions, operations special projects, and various administrative duties and analytical reporting.
Key Accountabilities:

The Corporate Services Administrator is required to perform a range of duties including, but not limited to:

Update security holder information on TranStar
Research and resolve capital control discrepancies
Process cancellation orders and NCIB cancellations/buy backs
Load records onto the system (manually and electronically)
Prepare and balance records to send out for terminations
Operations special projects including Stock Splits, Sub-Receipt & Special Warrant push outs
Handle one-sided transactions
Load/update all wire/EFT information onto the system
Maintain Capital Control & Integrity for the registrar
Provide weekly and monthly reports to management
Handle market and treasury DRIPS through CDS
Update SIN information on Transtar
Consolidating account holder information
Prepare monthly and custom analytical reports for management
Ability to prioritize, multi-task and meet strict deadlines
Ability to analyze, problem solve and work independently with minimal supervision
A willingness and ability to adapt to a changing environment and responsibilities
Ability to organize and prioritize tasks effectively and communicate with peers and all levels of the company
Must have a flexible schedule to work overtime as required
Must have skills:

Minimum 1 year of experience in an administrative role within a fast-paced corporate environment
Minimum 1 year of experience a trust/securities environment
Expert level Excel skills
Excellent attention to accuracy and detail
Strong proficiency with MS Word, Google Suite, Tableau and other desktop applications is a key requirement
A working knowledge of the securities industry as it relates to back-office administration
Must have a flexible schedule to work overtime as required
Strong organizational, interpersonal and communication skills
Nice to Have Skills:

Completion of Canadian Securities Course and similar courses are preferred, but not essential

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