Executive Assistant

EMPLOYER:
BP AGENCIES INC. DBA GLOBE LIFE - AIL PAZ ORGANIZATION, founded and led by Byron A. Paz, MBA, is a high-growth insurance agency within Globe Life American Income Division, based in Oakville, Ontario. Since launching in December 2013, Byron has built the agency from a modest startup into one of AIL’s top-performing agencies through market-trend-driven initiatives and strong client relationship-building. With over 25,000 clients served, significant claims settled, and membership in AIL’s Executive Council, the organization continues to scale across Canada with a mission grounded in integrity, discipline, and excellence.
https://globelife-paz.com
POSITION:
The Paz Organization is seeking an Executive Assistant to provide high-level administrative support to the CEO and senior management team by performing a variety of clerical and organizational tasks, to ensure the smooth and efficient operation of executive-level functions.
KEY RESPONSIBILITIES:
• Provide high-level administrative support to the CEO and senior agency directors by handling scheduling, correspondence, and internal/external communications.
• Manage executive calendars by planning and coordinating appointments, board meetings, conferences, and travel arrangements.
• Screen and prioritize incoming communications, including emails, phone calls, meeting requests, and invitations.
• Prepare and edit documents, presentations, reports, meeting agendas, and minutes with a high degree of accuracy and confidentiality.
• Act as a liaison between the executive team and internal stakeholders to ensure smooth and professional communication.
• Coordinate logistics for meetings, events, and executive engagements, both virtual and in-person.
• Handle confidential information with discretion, ensuring privacy and data security protocols are followed.
• Track deadlines, action items, and follow-ups on behalf of the CEO and directors to ensure timely completion of key tasks and initiatives.
• Support the implementation of strategic initiatives, business plans, and organizational priorities as directed by the executive team.
• Conduct basic research, data collection, and analysis to support decision-making and project development.
• Oversee or support special projects as assigned by the CEO or senior management, often involving cross-functional collaboration.
• Maintain well-organized electronic and paper filing systems for executive-level documentation and records.
• Coordinate travel and expense reimbursements, ensuring timely and accurate reporting in accordance with company policy.
• Anticipate executive needs proactively, demonstrating initiative and an understanding of business context.
REQUIREMENTS:
• Completion of a college diploma or university degree in business management is an asset.
• Minimum 1–2 years of related administrative experience is required.
• Organized and deadline driven.
• Excellent written and verbal communication skills
CONDITIONS OF EMPLOYMENT:
• Permanent, full-time position
• $36.10 per hour
• A minimum of 30 hours of work per week
• Overtime pay ($54.15/ hour) applies after 44 hours of work per week
• Benefits: Group Benefit Plan
• Location of work: 59-700 Third Line, Oakville, ON L6L 4B1, Canada
Please apply by email and forward your resume and cover letter to: insuranceglobelife25@gmail.com
Do not contact the office directly, submitted resumes and cover letters will be assessed by our management before interviews are scheduled. Please note that only those who meet the requirements of the position will be contacted for an interview.