Filing Clerk / Administrative Assistant

City: Ottawa, Ontario

Description

Company Name LiUNA Local 527
Job Type Full-time
Salary Ottawa, Ontario

Job Description

As our Filing Clerk you will be responsible of the management of the Organization’s electronic and physical filing system. Staff and Executives will rely on you to provide them with the information needed and to have documents strategically sorted for ease of access by others. You will manage files and data in order to maintain the highest level of accessibility and organization

Your responsibilities are to be completed accurately and delivered with high quality and in a timely manner.

As an Administrative Assistant, you will be a key point of contact and service for the organization’s membership. You will provide administrative support across the organization as part of the support staff team as well as assist in handling the flow of people through the business (including in-person and calls).

This is a full-time permanent position. Only applicants who meet the availability requirement will be considered.

Job Responsibilities:

Receiving and sorting daily correspondence, including mail & emails, copying, filing and/or distributing them accordingly.
Manage an efficient electronic and physical filing system in order to maintain the highest level of accessibility and organization
Follow policies and confidentiality dictations to safeguard data and information
Welcomes visitors by greeting them, directing them accordingly and answering or referring inquiries.
Answering, screening and forwarding any incoming phone calls while providing information and answering or referring inquiries when needed.
Welcomes visitors by greeting them, directing them accordingly and answering or referring inquiries.
Maintaining transparency by documenting and communicating actions, irregularities, and ongoing issues.
Providing administrative support to team members and executives.

Requirements

Bilingualism - English & French (and/or Portuguese, Italian an asset)
Proficient with Microsoft Office Suite
Solid communication skills both written and verbal
Ability to be resourceful and proactive in dealing with issues that may arise
Ability to organize, multitask, prioritize and work under pressure
High school diploma

Strong Assets

Working experience in an office setting
Security clearance (Reliability level)

Compensation

Health & Welfare Benefits, Legal Benefits, Life Insurance & Pension
Salary commensurate with experience

Job Types: Full-time, Permanent

Salary: $32,000.00 to $35,000.00 /year

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Contact Info

Email: christiadeering@sit150mail.com

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