Office administrative assistant

Languages: English

Education: Secondary (high) school graduation certificate

Experience: 1 year to less than 2 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Responsibilities:
Coordinate the flow of information within the team
Direct and control daily operations
Direct staff
Evaluate daily operations
Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Supervise other workers
Establish and implement policies and procedures
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Negotiate collective agreements on behalf of employers or workers
Set up and maintain manual and computerized information filing systems
Perform data entry
Provide customer service
Maintain and manage digital database
Perform basic bookkeeping tasks
Conduct performance reviews
Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
Supervise office and volunteer staff

Work conditions and physical capabilities:
Ability to work independently
Work under pressure
Attention to detail

Personal suitability:
Ability to multitask
Organized
Reliability
Time management
Adaptability