Operations Officer

YSA Education and Technology Inc. (Operation name: Youth STEM Academy) is a pioneering institution in the realm of technical education. Established in 2015, our academy has remained steadfast in its commitment to enlighten and empower children and teenagers with an in-depth comprehension of computer science and technology. The Academy offers a range of educational programs that focus on computer programming, system design, and inspiring students to actively participate in national and international competitions and science fairs. Our website: www.ysacamp.com

Job Title: Operations Officer
Hour rate: $36 per hour
Work Hour: 35 hours per week (Monday - Friday, 7 hours per day)
Term of employment: permanent position
Language of work: English
Work Location: 302-1959 152 St., Surrey, BC V4A 9E3

Main Job Duties and Responsibilities:
• Oversee office services by organizing office operations and procedures, controlling correspondence, designing filing systems, managing supply requisitions, and assigning and monitoring clerical functions.
• Provide support to General Manager to ensure the smooth execution and ongoing development of educational projects.
• Develop and implement procedures to streamline operations and enhance productivity and make sure deadlines are met and procedures are followed.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement, supplies, forms.
• Plan and prepare purchase orders, requisitions office supplies and maintain an adequate inventory of supplies and control budgets on office operation’s cost.
• Serve as a point of contact for staff, students, and external stakeholders.
• Handle logistics for school events, meetings, and special projects.
• Maintain a complete and accurate record of parent/student details and all prospective new student’s intake in the computerized school management system.
• Prepare report, research, historical analysis, working papers, and compiling required school related reports.
• Provide administrative support for the entire admissions process end to end including but not limited to implementation of admissions strategy and events, coordinate student application, placement testing for prospective students, and handle communications during the admissions process, including organizing parent meetings and regularly interacting with parents for feedback.
• Ensure that school admissions information on school base is updated in an accurate and timely fashion with contact details, and that the information collated is regularly reviewed and tested for accuracy.
• Manage all the records of students, teachers, contactors, and establish and supervise the protocols and procedures for record disclosure.
• Develop and manage course schedule and teachers’ schedules to ensure effective and efficient execution of programs and record of personnel absences and schedules substitutes.
• Monitor and assist in preparation school site budgets
• Assist in recruiting teachers/contractors, process the procedure of hiring and maintaining employee/contractors related records.
• Communicating with teachers about the schedules, time reports, and other related document and providing employee assistance.
• Maintain office staff by recruiting, selecting, and training employees.

Employment Requirements:
• Bachelor’s degree is required.
• Minimum of 3 years of relevant experience in administration
• At least three years of working experience in an education organization or international school.
• Fluency in English (Reading, Writing and Speaking); Ability to read and speak Mandarin would be an asset.
• Strong analytical and communication skills.
• Excellent record keeping skills.
• A team player with good people skills.
• Good skills with MS Word, Excel, PowerPoint, Outlook and Internet

Contact Information:
Youth STEM Academy
Add: 302-1595 152 St., Surrey, BC V4A 9E3
Email: van@ysacamp.com

How to apply:
Please email your resume to the e-mail address: van@ysacamp.com