Legal Administrative Assistant

Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, municipal, provincial and federal courts and government.

Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
Schedule appointments, meetings and conferences for employer
Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information internally and with other departments or organizations
Determine and establish office procedures and routines
May supervise and train other staff in procedures and in the use of current software
May attend court, meetings or conferences to take notes, minutes and dictation
May perform other general office work as required including preparing financial statements.

Tasks
Coordinate the flow of information
Open and distribute regular and electronic incoming mail and other material
Supervise staff
Train staff
Maintain filing system
Record and prepare minutes of court sessions, meetings or conferences
Determine and establish office procedures and routines
Arrange travel, related itineraries and make reservations
Prepare financial statements and reports
Prepare and key in correspondence and legal documents
Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
Perform basic bookkeeping tasks

Additional information
Work conditions and physical capabilities
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Large caseload