Accounting Coordinator

Accounting Coordinator

Company Name: Service Plus Aquatics Inc.
Location of Employment: 16-4060 Ridgeway Dr, Mississauga, ON, L5L 5X9
Terms of Employment: permanent, full-time
Salary: $25/hour

Responsibilities:
• Monthly project invoicing, which includes all related administration, customized upon individual client contracts and associated billings for design, mechanical, construction and fabrication divisions;
• Perform monthly billings as per customer contracts and project billings;
• Provide draw information for customer’s preapproval;
• Invoice draw;
• Reconciliation draw reports, including all back-up documents per transaction
• Billing summary forms;
• Statutory Declaration (Forms 5, 6, 9, etc.)
• Insurance WSIB;
• Publication of substantial completions, if and when applicable;
• Provide any other task (s) required by the client, on a project to project basis;
• Maintain ongoing projects ‘work in progress’ (WIP) work sheets;
• Provide project WIP in first week of every month to the President & CEO of this Firm, alongside the Vice President of Mechanical & Design, and the Manager of Construction & Fabrications, for mark up. President/Management given one week for mark-ups, in order to accommodate client-specific billing deadlines from the 15th to the end of every month (billing unfold as per client-driven requirements).

Project WIPS include:
o Mechanical Division
o Design Division
o Construction Division
o Fabrications (Tropics North) Firm and Division
o Distribution Division
• Responsible for digital filing and physical filing and record keeping of records and contracts;
• Good housekeeping relating to Projects Department billing and contract documents;
• Collection calls and resolution of customer issues relating to projects; and
• Responsible for collections and coordinating couriers to pick up cheques for Project-specific collections.
• Provide President & CEO with regular reports on outstanding receivables/ collection efforts

Requirements:
- College diploma or above in Accounting, Finance, or related field.
- Proven experience (1-2 years) in accounting or similar roles.
- Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP).
- Strong attention to detail and accuracy in numerical data entry.
- Excellent organizational and time management skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong communication skills, both written and verbal.

Benefits:
- Group health insurance after probation and paid time off.
- Opportunities for professional development and growth within the company.
- A collaborative and supportive work environment where your contributions are valued.

How to Apply:
Please submit your resume and a cover letter detailing your qualifications and interest in the position to kwayow@serviceplusaquatics.com. Include any relevant experience and why you believe you would be a great fit for our team. We look forward to reviewing your application!