Human Resources & Office Coordinator

Human Resources & Office Coordinator

Company operating name: Garrington Group of Companies
Number of position: One
Location of work/Business Address: 5075 Yonge St, Ste 700, North York, ON M2N 6C6
Title of position: Human Resources Coordinator
Terms of employment: Permanent – Full Time Position
Salary: An annual salary rate of $75,500 for 40 hours per week
(Approximately 36.30/hr)
The salary will be subject to annual review based on individual and company performance
Vacation: 10 days per calendar year
Benefits: Extend medical insurance, Dental, Vision, Long-Term Disability, Life, Counselling Services (Employee and Family Assistance Program)
Language of Work: English
Job duties:
Human Resources (90%)
• Responsible for recruitment efforts, including job posting, candidate screening, interviewing, background, and reference checking, drafting, and extending offers of employment.
• New hire on-boarding, including obtaining, processing, and filing new hire documents, payroll set up, as well as coordinating IT setup and couriers for company property, and providing new hire orientation.
• Maintaining up to date the company Human Resources information systems (HRIS) and employee records on an ongoing basis.
• Administering and managing benefits, including health insurance and worker’s compensation.
• Overseeing the day-to-day and year-end payroll functions, including preparing and processing payroll cycles on a regular basis, managing employee deductions, reconciliation of any payroll issues, and registering companies for payroll.
• Calculating, and communicating with employees, of all payroll adjustments, including withholdings and deductions, pay rate changes, termination and severance pay, and vacation pay.
• Supporting all compliance requirements and assisting with researching legislation updates that impact HR and payroll.
• Acting as the main point of contact on all HR, payroll, and other employment matters and questions, and escalating as needed.
• Assisting management on employment terminations, as required.
• Off-boarding employees, including drafting and/or processing the paperwork, liaising with the employee on all off-boarding matters, including benefits, payroll, IT off-boarding and company property retrieval.
• Preparing and updating HR policies and procedures.
• Assisting with the development and implementation of HR processes in alignment with corporate strategy, mission, vision, and goals, as well as best practices.
• Answering employment related questions or concerns regarding corporate policies, procedures, employment law and regulations, benefits, payroll and other HR matters, and escalating as needed.
• Assisting and advising management on employee relations issues, including complaints, harassment allegations and accommodation requests.
• Assisting management with training and development efforts, including delivering HR training sessions.
• Running monthly joint health and safety committee (JHSC) meetings.
• Ensuing ongoing HR legal compliance.
• Coordinating and hosting company social events and communications.
• Assisting with ongoing projects and process improvements.
• Performing all other HR related duties, as required.

Office Management and Administration (10%)
• Establishing and overseeing office and administrative priorities, processes, policies and procedures, as well as analyzing, evaluating and implementing new procedures.
• Preparing and overseeing the office budget, managing inventory and office supplies, and maintaining budgetary controls.
• Responding to daily inquiries from clients, vendors, and employees, and handling day-to-day corporate, office, and administrative matters.
• Overseeing the office on a day-to-day basis, including ensuring the office is fully stocked, ready to host meetings, and that office operations are running smoothly.
• Managing office equipment, vendor relationships, purchases and disposal of assets, parking, maintenance, and security services.

Job Requirements - Skills requirements:
• Degree and/or college diploma in a field related to personnel management or related field.
• 1 year or more of previous experience in personnel administration
• Proven leadership and problem-solving skills
• Maintain knowledge of relevant employment laws and related regulations.
• Understanding of Employment Standards
• Intermediate to advanced skills in MS Office required.
• Ability to multitask, attention to detail and strong sense of urgency.
Contact information:
Please apply at https://garringtongroup.bamboohr.com/careers/69?source=aWQ9MTY%3D