Office Administrative Assistant

Phone
+1 (905) 820-2404
Fax
+1 (905) 820-0301
Cansec Systems Ltd.
3105 Unity Drive Suite 9
Mississauga ON L5L 4L2
Ph. +1 (877) 545-7755

Ph. +1-877-545-7755urce
Overview
Position: Office Administrative Assistant

Number of Positions: 1 Vacancy

Position: Permanent Full Time

Wages: $24.50/Hr

Overtime Wages: $36.75/Hr Starts after 44 hrs per week

Languages
English

Education
Secondary (high) school graduation certificate
Experience
1 to less than 7 months

Work setting
Manufacture
Responsibilities
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Plan and control budget and expenditures
Supervise other workers
Establish and implement policies and procedures
Train other workers
Train, direct and motivate staff
Assign, co-ordinate and review projects and programs
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Oversee the classification and rating of occupations
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage contracts
Manage training and development strategies
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Oversee development of communication strategies
Compile data, statistics and other information
Oversee the preparation of reports
Advise senior management
Respond to employee questions and complaints
Order office supplies and maintain inventory
Negotiate collective agreements on behalf of employers or workers
Organize and administer staff consultation and grievance procedures
Oversee payroll administration
Plan, organize, direct, control and evaluate daily operations
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Work with the marketing department to understand and communicate marketing messages to the field
Recruit and hire staff
Conduct performance reviews
Supervise office and volunteer staff
Supervision
3-4 people
Experience and specialization
Computer and technology knowledge
Google Docs, MS Excel
MS Outlook, MS PowerPoint
MS Windows, MS Word
Electronic scheduler, MS Office, Electronic mail
Technical terminology
Business
Area of work experience
Purchasing, procurement and contracts
Area of specialization
Correspondence
Reports and records
Contracts
Invoices
Additional information
Security and safety
Bondable
Basic security clearance
Work conditions and physical capabilities
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision
Personal suitability
Ability to multitask
Flexibility
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Benefits
Health benefits
Dental plan
Disability benefits
Health care plan
Paramedical services coverage
Vision care benefits

How to apply
By email
fred.dawber@cansec.com